|
Executive Board |
|
President Coordinates
all work of the Boosters, leads all general and Executive Board meetings,
serves as primary liaison with school administration, oversees planning and
execution of Booster programs and fundraising, meets regularly with officers
and committee chairs, appoints/approves committee chairs as needed, ensures
compliance with bylaws and nonprofit standards, and serves in all areas as
needed. Responsible for: All officers and committees. |
|
VP
Events & Enrichment Coordinates
Booster community-building events, enrichment programming, and
academic-support activities. Works with school staff and committee chairs to
plan and execute events and enrichment opportunities, ensures compliance with
school policies, coordinates logistics, budgets, volunteer needs, and
cross-officer communication, and provides status updates at Executive Board
meetings. Responsible
for: Fall Family Fun Nights, Spring Family Fun Nights, Enrichment Nights, UIL
Competitions |
|
VP Membership & Fundraising Supervises Booster membership growth,
family engagement, community outreach, and fundraising initiatives. Promotes
membership enrollment and participation, supports communication of Booster
opportunities, coordinates fundraising activities with committee chairs,
ensures financial tracking procedures are followed in coordination with the
Treasurer, and provides progress updates at Executive Board meetings. |
|
VP
Volunteers Coordinates
recruitment, scheduling, and retention of volunteers for all
Booster-sponsored programs and events, maintains volunteer interest lists and
sign-ups, ensures volunteers meet any school requirements, supports committee
chairs with staffing needs, and coordinates volunteer appreciation efforts as
needed. Provides updates at Executive Board meetings. Responsible for: Winter
Performance, Spring Performance, Field Day, Grade Level Coordinators. |
|
VP Hospitality Coordinates staff and volunteer
appreciation and hospitality activities, plans and executes appreciation
events within budget, recruits volunteers and
donations for hospitality needs, maintains hospitality supplies as needed,
and coordinates with other officers to support hospitality needs during major
Booster events. Provides updates at Executive Board meetings. Responsible
for: Teacher Appreciation, Staff Appreciation, Volunteer Appreciation, Guest
Events like Grandparents Day |
|
Treasurer Responsible
for all funds of the Boosters, maintains accurate financial records, prepares
and presents monthly financial reports and an annual summary, manages
deposits, reimbursements, invoices, and payment documentation, supports
budget development and year-end audit/financial review, and ensures
compliance with required filings and financial controls. Member of Executive
Board. |
|
Secretary Records minutes of all general and
Executive Board meetings, maintains official records including bylaws and key
documents, sends meeting notices and board communications as needed, tracks
attendance and votes, and ensures decisions and approvals are properly
documented and retained for year-to-year continuity. Member of Executive
Board. |
|
Chairs & Coordinators |
|
Fall Family Fun Nights Chair Plans and executes fall family fun
night(s) in coordination with school guidelines, manages event logistics,
supplies, and volunteer needs, coordinates promotion with the VP
Membership/Communications support, and provides budget and status updates to
the VP Events. |
|
Spring
Family Fun Nights Chair Plans
and executes spring family fun night(s), coordinates logistics, volunteers,
and supplies, works with school staff as needed, and communicates event needs
and updates to the VP Events for board visibility and support. |
|
Enrichment Nights Chair Plans and executes enrichment-focused
family events (e.g., STEM nights or themed learning nights), coordinates
activities and volunteers, ensures alignment with school policies, and
reports planning, needs, and outcomes to the VP Events. |
|
Dad
Hawks Chair Coordinates
father/guardian engagement activities that support Booster volunteer efforts
and school community building. Recruits volunteers,
plans events, and reports progress and needs to the VP Volunteers. |
|
Assemblies Chair Coordinates with school staff to
support or sponsor student assemblies as assigned, manages any
Booster-related logistics and volunteers, and reports plans and needs to the
VP Events. |
|
Booster
Member Events Chair Coordinates
Booster member-facing events and engagement activities (e.g., volunteer
socials, membership gatherings), manages logistics and communication, and
reports plans and needs to the VP Events. |
|
Science Fair Chair Plans and executes the Science Fair in
coordination with school staff, manages rules, timelines, judging support,
volunteers, and event-day logistics, and communicates budget needs and
updates to the VP Enrichment Programs. |
|
Spelling
Bee Chair Coordinates
the Spelling Bee program and event logistics, works with school staff on
format and schedule, organizes volunteers and materials, and reports progress
and needs to the VP Enrichment Programs. |
|
Robotics Chair Coordinates Booster support for
Robotics activities as applicable, supports logistics, volunteer needs, and
materials, aligns with school policies and staff direction, and reports
updates to the VP Enrichment Programs. |
|
Sports
Chair Coordinates
Booster-supported sports-related activities as applicable (e.g., events,
recognition, support), recruits volunteers as needed, aligns with school
guidelines, and reports updates to the VP Enrichment Programs. |
|
UIL Competitions Chair Coordinates Booster support for UIL
competitions, assists with logistics, volunteer coordination, and event
needs, aligns with school requirements, and reports updates and budget needs
to the VP Enrichment Programs. |
|
Communications
Chair Manages
Booster communications to families including newsletters, flyers,
announcements, and consistent messaging, coordinates with officers and chairs
to publish accurate event information and volunteer needs, and supports
promotion of Booster membership and initiatives. Reports to the VP
Membership. |
|
Grade Level Shirts Chair Coordinates the design, ordering, and
distribution of grade-level shirts for students and staff, manages size
collection and vendor coordination, organizes volunteer support for sorting
and delivery, and ensures timely distribution aligned with school needs.
Reports to the VP Membership. |
|
Meet
the Teachers Chair Coordinates
Booster participation in Meet the Teachers events, works with school staff
and other officers to organize Booster tables and materials, supports
volunteer staffing and setup, and ensures families have clear information on
membership, volunteering, and upcoming events. Reports to the VP Membership. |
|
Community Outreach Chair Coordinates community outreach
initiatives and family support activities as assigned (donations, drives,
support efforts), recruits volunteers as needed, and communicates plans and
outcomes to the VP Membership. |
|
Winter
Performance Chair Coordinates
Booster support for the winter performance event, works with school staff on
schedule and logistics, organizes volunteers and supplies as needed, and
provides status and budget updates to the VP Volunteers. |
|
Spring Performance Chair Coordinates Booster support for the
spring performance event, organizes volunteers, supplies, and logistics as
needed, works with school staff for alignment, and reports needs and progress
to the VP Volunteers. |
|
Field
Day Chair Coordinates
Booster support for Field Day in partnership with school staff, manages
volunteer recruitment and day-of logistics, organizes supplies and stations
as needed, and reports plans, staffing needs, and budget requests to the VP
Volunteers. |
|
Grade Level Coordinators (K–8) Serve as the primary Booster contact
for their grade level, help recruit and organize grade-level volunteers as
needed, support grade-level communications and event execution, and
coordinate with the VP Volunteers to ensure coverage for grade-level needs
and Booster activities. |
|
Book
Fair Chair Plans
and executes the Book Fair fundraiser, coordinates with school staff and
vendor on scheduling and setup, manages volunteers and promotions, and
ensures cash-handling and reporting procedures are followed with support from
the Treasurer. Reports to the VP Fundraising. |
|
Yearbook Chair Coordinates creation, production, and
distribution of the yearbook, manages photo collection and submissions, works
with vendor/printer and school staff as needed, coordinates ordering and
delivery timelines, and reports budget and status updates to the VP
Fundraising. |
|
Spirit
Night Chair Schedules
and coordinates Spirit Nights with restaurants or partners, ensures promotion
and participation tracking, and works with the Treasurer to ensure
fundraising proceeds are documented. Reports to the VP Fundraising. |
|
Silent Auction Chair Plans and executes the Silent Auction fundraiser,
solicits donations and sponsorships, manages item organization and auction
logistics, coordinates volunteer staffing and promotion, and ensures
financial procedures and reporting are followed. Reports to the VP
Fundraising. |
|
Spirit
Wear Chair Coordinates
design, ordering, sales, and distribution of spirit wear merchandise, manages
vendor relationship and inventory/fulfillment approach, coordinates
promotions and sales timelines, and ensures income and expenses are
documented per Treasurer procedures. Reports to the VP Fundraising. |
|
Teacher Appreciation Chair Plans and executes teacher appreciation
activities throughout the year, coordinates donations, volunteers, and event
logistics, maintains a plan within the approved hospitality budget, and
reports needs and progress to the VP Hospitality. |
|
Staff
Appreciation Chair Plans
and coordinates staff appreciation activities (including non-teaching staff),
organizes supplies, volunteers, and recognition efforts, and reports plans
and budget needs to the VP Hospitality. |
|
Volunteer Appreciation Chair Coordinates volunteer recognition and
appreciation activities, supports thank-you initiatives and end-of-year
recognition as applicable, and works with VP Volunteers and VP Hospitality to
align appreciation efforts. Reports to the VP Hospitality. |
|
Standing Committees |
|
Finance Audit Committee Conducts a periodic review of Booster financial
records and procedures, verifies that income and expenses are properly
documented and consistent with approved controls, supports year-end financial
review/audit preparation, and reports findings and recommendations to the
Executive Board and/or membership as required. |
|
Nominating
Committee Recruits
and vets candidates for elected officer positions,
confirms eligibility and willingness to serve, presents a slate of nominees
to the membership per bylaws and timelines, facilitates nominations as
allowed, and helps ensure a smooth, transparent election process. |